Electronic I-9 and E-Verify Screening Services

Here are some sobering realities employers should be aware of:

• ICE has been allocated an estimated $28–$30 billion budget, including funding to hire 10,000 additional agents, significantly increasing enforcement capacity
• New initiatives are expanding worksite investigations and employer audits, with a more aggressive focus on documentation and verification practices
• It is estimated that up to 76% of paper I-9 forms contain errors, even among compliant employers
• Paperwork violations alone can result in fines ranging from hundreds to nearly $3,000 per form
• Recent enforcement actions have resulted in penalties of $1.5 million and $8 million, often driven by systemic I-9 process failures rather than intentional misconduct

The takeaway: a single flawed I-9 process can scale into substantial financial and operational risk across a distributed workforce. Now is the time to evaluate whether your I-9 solution truly reduces risk—or quietly increases it.

As government fines for I-9 violations continue to rise, one thing is clear: the electronic I-9 system you use plays a major role in your organization’s risk exposure.

I-9 penalties are assessed per error, whether the issue involves paperwork mistakes, employing someone without proper work authorization, document handling problems, or discrimination-related violations. As a result, one weakness in your process or technology can quickly multiply, turning into hundreds of thousands—or even millions—of dollars in penalties across a large or multi-location workforce.

Common Form I-9 errors many times include:

• Using outdated I-9 forms
• Missing or incomplete form fields
• Inconsistent document retention practices
• Improper photocopying of identification documents
• Failure to reverify expiring work authorization
• Lack of process for correcting errors
• Lack of organization/storage of paper I-9s

How Reliable Background Screening Can Help:

Reduce Risk with Reliable Background Screening’s I-9 & E-Verify Solution

Let Reliable Background Screening help protect your organization with our electronic I-9 / E-Verify solution, powered by our partner I9 Compliance. Our platform streamlines your hiring process, reduces errors, and minimizes compliance risk. We consider this the best electronic I-9 solution for employers.  Key features include:

• Comprehensive Dashboard – Track and manage all I-9 tasks in one secure place while standardizing processes to reduce risk.
• Error-Detecting Workflow – Automatically checks required Form I-9 fields, helping new hires and staff complete forms correctly.
• Candidate-Driven Completion – Employees complete Section I electronically, and your staff is alerted when it’s ready for Section II.
• Automated Data Management – Safely auto-purge records in accordance with federal requirements.
• Audit-Ready Reporting – Access detailed, time-stamped reports to simplify audits and demonstrate compliance.

Additional services include:

• Paper-to-Electronic Conversion – Convert your existing I-9 forms to a fully digital, paperless system.  This process can reduce future I-9 audit risks if obtaining a first violation.
• I-9 Audit Support for Employers – Reduce the risk of ICE inspection violations by having a skilled team review and correct existing forms.

Compliance Made Simple:

Don’t wait for an ICE audit to discover gaps in your compliance. Let Reliable Background Screening and I9 Compliance help you implement a secure, streamlined I-9/E-Verify program—giving your organization peace of mind and protection from fines and negative publicity.  We have the best electronic I-9 solution for employers!

Contact us to learn how easily our Form I-9 and E-Verify solutions can be added to your onboarding and background screening workflows